IT Compliance Services

MainSail Data provides compliance support for major regulatory frameworks including HIPAA (healthcare), PCI-DSS (payment card industry), SOC 2 (service organizations), CMMC (defense contractors), NIST Cybersecurity Framework, state privacy regulations (CCPA, Florida FIPA), and industry-specific requirements. We help organizations understand their compliance obligations, implement required technical and administrative controls, prepare documentation, and maintain ongoing compliance. Our approach focuses on building security that meets compliance requirements rather than treating compliance as a checkbox exercise.

Compliance service costs vary significantly based on framework, organization size, and current security posture. Initial risk assessments typically range from $2,500-$10,000. Ongoing compliance management may cost $500-$2,500 per month depending on scope. Full HIPAA or PCI compliance programs including gap analysis, remediation, and documentation can range from $15,000-$50,000+ for the initial implementation. We provide detailed quotes after understanding your specific compliance requirements. The cost of compliance is typically far less than the cost of a breach or regulatory penalties.

A HIPAA risk assessment is a comprehensive evaluation of your organization's handling of protected health information (PHI) as required by the HIPAA Security Rule. It identifies where PHI is created, received, stored, and transmitted; evaluates current security controls; identifies vulnerabilities and threats; assesses the likelihood and impact of potential breaches; and documents findings with remediation recommendations. Risk assessments must be conducted regularly (annually recommended) and whenever significant changes occur. We provide thorough assessments that satisfy regulatory requirements while identifying practical security improvements.

Yes, we provide comprehensive audit support including pre-audit preparation and gap analysis, documentation review and enhancement, technical control verification, employee interview preparation, on-site audit support, and remediation assistance for any findings. We help you understand what auditors are looking for, ensure your documentation is complete and organized, and address any gaps before auditors arrive. For organizations that have never been audited, we conduct mock audits to identify and address issues proactively.

Compliance means meeting specific regulatory requirements—checking required boxes and satisfying auditors. Security means actually protecting your organization from threats. They overlap significantly, but being compliant doesn't guarantee you're secure, and being secure doesn't mean you're compliant. Our approach starts with building genuine security, then documents how that security satisfies compliance requirements. This gives you real protection while satisfying regulatory obligations. We believe compliance should be a byproduct of good security, not the goal itself.

Timeline to compliance depends on your current state and the framework requirements. Organizations with mature security practices may achieve compliance in 2-4 months. Those starting from scratch may need 6-12 months for comprehensive frameworks like HIPAA or PCI-DSS. SOC 2 Type 1 can often be achieved in 3-6 months, while Type 2 requires an additional observation period. We provide realistic timelines during our initial assessment and help you prioritize efforts to address the highest-risk gaps first while building toward full compliance.

We develop comprehensive compliance documentation tailored to your organization, including security policies and procedures, risk assessments and management plans, incident response plans, business continuity and disaster recovery plans, employee training materials and records, vendor management documentation, access control policies, data classification and handling procedures, and audit evidence packages. All documentation is customized to your operations—not generic templates—and designed to be practical and maintainable. We also provide ongoing documentation updates as requirements evolve.

Yes, employee training is a critical component of any compliance program. We provide role-based security awareness training, HIPAA privacy and security training for healthcare, PCI-DSS training for payment handling, phishing awareness with simulated attacks, incident reporting procedures, and documentation of training completion for audit purposes. Training is delivered through a combination of live sessions, online modules, and ongoing reinforcement. We track completion and test results to identify employees who need additional attention and demonstrate training compliance to auditors.